Day of Wedding Coordinator

Chicago Bridal Hair and Airbrush Makeup Artist, Diem Angie Nguyen

Diem Angie: Day Of Wedding Coordinator  Information and Responsibilities

630. 835. 3094

Chicago Day of Wedding Planner/ Coordinator

WHAT IS A DAY-OF-WEDDING COORDINATOR?Unlike a full-service wedding coordinator, a “Day-of” coordinator is for brides and grooms who want to do most of the planning themselves, but when their wedding day arrives, they need a professional to execute all of their hard work. 

The following is an outline of some of the tasks that Diem Angie handles on the day of your wedding:

 

Two Weeks Prior to Wedding Day

 

Meet with bride and groom to present timeline. Go over any arrangements the couple have previously made with vendors, and update timeline accordingly.

 

One Week Prior to Wedding Day

 

Confirm final details with vendors prior to wedding day. Make sure that all vendors have The Wedding Sitter’s contact information. Send vendors a copy of the final timeline and make sure they have directions to the ceremony and reception locations.

 

Please Note: A day-of-coordinator will not re-negotiate any terms in contracts with vendors at this time, or at any other time prior to, during, or after your wedding day. All agreements should be finalized prior to the wedding.

 

Rehearsal

  • Distribute wedding timelines to best man and maid-of honor
  • Work with wedding officiator to choreograph wedding ceremony, processional and recessional
  • Alert wedding party as to where they need to be the following day, and at what time

 

 

Pre-Ceremony

 

At brides “getting dressed” location:

  • Facilitate on-time arrival of hair and make-up stylists and instruct them as to where to set up hair dryers, brushes and any other equipment they have with them
  • Coordinate hair and make-up schedule with bridal party and stylists and ensure that hair and make-up is completed in a timely fashion
  • Coordinate any food deliveries and set up and clear all meals
  • Make sure personal flowers i.e. bridal bouquet, bridesmaid’s flowers and father of the bride’s boutonnière arrive on time
  • Make sure photographer arrives on time and has a “must shoot” list
  • Gather bride, bridal party and immediate family for photos
  • Call out names on “must shoot” list for photographer
  • Ensure that transportation arrives on time and instruct wedding party as to when to depart for ceremony
  • Communicate with best man to make sure groom is getting dressed and on-time
  • Make wedding party aware of any last minute details
  • Communicate with transportation driver and maid-of-honor/best man while bridal party is on the way to the ceremony location

 

 

Ceremony

  • Ensure that ushers/groomsmen arrive on time and are ready to pass out programs
  • Ensure that ceremony musicians have arrived and direct them as to where to set up
  • Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. Determine what hand signals will used to cue musicians
  • Act as a liaison with the ceremony officiator and decide what cue will be used to signal the start of the ceremony
  • Communicate with bride and groom so that they know how much time remains before the start of the ceremony
  • Handle any emergencies that may arise
  • Line up the bridal party for their entrances down the aisle
  • Cue ceremony musicians when bridal party is ready to begin processional
  • Gather family and friends for after ceremony photos

 

Prior to Reception

  • Greet vendors and instruct them as to where to set up (Party must already plan with vendors ahead of time)
  • Make sure reception flowers/décor is set up according to flower order
  • Ensure that tent and lighting are set up properly and troubleshoot as needed
  • Meet with catering staff to confirm food timeline
  • Set up guest book and pen, champagne flutes, cake cutting utensils

 

Reception

  • Ensure proper flow of cocktail hour food
  • Help guests locate their escort cards and dining tables
  • Locate bride and groom and instruct them to stay to the side of main dining room until they receive cue for their introduction and first dance
  • Cue band when the majority of guests have found their tables and bride and groom are ready to be introduced
  • Cue band, photographer, and videographer when important events take place at reception i.e. first dance, cake cutting, toasts and parent dances
  • Cue best man and father of the bride when they are about to be announced for toasts
  • Alert catering staff to pour champagne just before the toasts
  • Be aware of timing of catering service and make sure people are served promptly
  • Distribute final payments/gratuities to vendors at the end of the evening (no negotiation in the terms of vendor contracts will be handled by The Wedding Sitter at this time)
  • Prevent & fix any problems that may arise during your event
  • Remain easily accessible through the entire event in case there are any details you would like attended to

 

 

For inquires/information please email me below

[contact-form 1 “Contact”]

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